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Privacy Policy

This policy explains how Visolute handles personal information collected through this website and in the course of our business.

About this policy

[Legal entity name] (ABN [ABN]), trading as Visolute (“Visolute”, “we”, “us”, “our”), is committed to protecting the privacy of the people whose information we handle.

This policy describes how we collect, use, store, disclose and protect personal information, and how you can access or correct the information we hold about you. It applies to this website and to the general conduct of our business.

Personal information means information or an opinion about an identified individual, or an individual who is reasonably identifiable, whether true or not and whether recorded in a material form or not.

Information we collect

The personal information we collect depends on how you interact with us. It may include:

  • Identity and contact details — your name, organisation, email address and phone number;
  • Enquiry content — the enquiry type and message you send us, including any information you choose to include in it;
  • Technical information — IP address, browser type and version, device type, operating system, referring page and pages visited;
  • Business relationship information — records of our correspondence and, where you become a client, information necessary to provide our products and services.

We collect personal information directly from you wherever it is reasonable and practicable to do so. We do not collect sensitive information through this website, and we ask that you do not include sensitive information in enquiry messages.

Information provided through contact forms

When you complete the contact form on this website, we collect the details you enter — your name, organisation (if provided), email address, phone number (if provided), enquiry type and message — together with the fact that you have consented to us handling that information in accordance with this policy.

That information is transmitted to us through our form processing provider, [Form processing provider — e.g. Formspree], and delivered to a Visolute email address. We use it to respond to your enquiry and to maintain a record of our correspondence with you.

Providing your name, email address, enquiry type and message is necessary for us to respond. If you would prefer not to use the form, you can contact us directly at hello@visolute.com or on +61 7 3186 9100.

Website usage and analytics data

Our website and hosting provider automatically record certain technical information when you visit, including your IP address, the pages you view, the time of your visit and basic device information. This is used to operate the site securely and to understand, in aggregate, how it is used.

Where we use an analytics provider, it is [Analytics provider — e.g. Plausible, Fathom, Google Analytics]. Analytics information is generally used in aggregate and is not used to identify individual visitors.

Our website is hosted by [Hosting provider].

Cookies and similar technologies

Cookies are small text files placed on your device by a website. This website uses cookies and similar technologies only to the extent necessary for the site to function and, where applicable, for the analytics described above.

Most browsers let you refuse or delete cookies through their settings. Disabling cookies may affect how parts of the website behave. Where consent is required for non-essential cookies, we will seek it before they are set.

How we use your information

We use personal information for the purposes for which it was collected, including to:

  • respond to your enquiry and communicate with you about it;
  • provide, support and improve our products and services, including DMARCLoop;
  • manage our relationship with you or the organisation you represent;
  • maintain business records and meet our administrative and accounting requirements;
  • protect the security and integrity of our website and systems;
  • comply with our legal obligations.

We do not sell personal information. We will not use your information to send marketing communications unless you have asked us to, and any such message will include a means of opting out.

Disclosure to service providers

We may disclose personal information to third parties who provide services to us, only to the extent necessary for them to provide those services. These may include:

  • website hosting and infrastructure providers;
  • form processing and email delivery providers;
  • analytics providers;
  • professional advisers, including accountants and lawyers;
  • other parties where you have consented, or where we are required or authorised by law to do so.

We take reasonable steps to ensure our service providers handle personal information consistently with this policy and with their obligations under Australian privacy law.

Data storage and overseas disclosure

Some of our service providers store or process data outside Australia. Where that is the case, your personal information may be disclosed to recipients located overseas, including in[Countries where data is stored or processed — e.g. United States, European Union].

Before disclosing personal information to an overseas recipient, we take steps that are reasonable in the circumstances to ensure the recipient does not breach the Australian Privacy Principles in relation to that information.

Data security

We take reasonable steps to protect personal information from misuse, interference and loss, and from unauthorised access, modification or disclosure. These steps include transmitting data over encrypted connections, restricting access to information on a need-to-know basis, and selecting reputable service providers.

No method of transmission or storage is completely secure. While we work to protect your information, we cannot guarantee absolute security, and any transmission of information to us is at your own risk.

Data retention

We retain personal information only for as long as it is needed for the purposes described in this policy, or for as long as we are required to keep it by law. Enquiry correspondence is generally retained for [Retention period — e.g. 2 years] from our last contact with you, after which it is deleted or de-identified.

Access and correction

You may request access to the personal information we hold about you, and ask us to correct it if it is inaccurate, out of date, incomplete, irrelevant or misleading. Requests can be sent to hello@visolute.com.

We will respond to your request within a reasonable period, usually within 30 days. We may need to verify your identity before providing access. If we decline a request, we will explain why in writing, unless it would be unreasonable to do so.

Privacy enquiries and complaints

If you have a question about this policy, or believe we have breached your privacy, please contact us at hello@visolute.com. Please include enough detail for us to investigate.

We will acknowledge your complaint promptly and aim to resolve it within 30 days. If you are not satisfied with our response, you may refer the matter to the Office of the Australian Information Commissioner (OAIC) at oaic.gov.au or on 1300 363 992.

Australian Privacy Principles

This policy has been prepared having regard to the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs) contained in it.

[Confirm whether the Privacy Act applies to Visolute.] The Act applies to organisations with an annual turnover of more than $3 million, and to certain other organisations regardless of turnover. Where Visolute is not an APP entity, we nonetheless aim to handle personal information in a manner consistent with the Australian Privacy Principles.

Changes to this policy

We may update this policy from time to time to reflect changes in our practices or legal obligations. The current version is always the one published on this page, and the “last updated” date above shows when it was last revised.

Contact details

For privacy enquiries, requests or complaints:

Questions about this page can be sent to hello@visolute.com.